Scope

The scope of the core enterprise solution of the Program is to seamlessly connect Student, Human Resources, and Finance functionalities to enable a cohesive, integrated, and enriched experience for the entire UBC community. This will help the university to align processes and practices under one modern, configurable, easy-to-use platform that supports an exceptional learning, research, and working environment. In turn, this will position the university to embrace opportunities and adapt to future needs and requirements as a world-class institution. 

Student

The focus of the Student workstream is to deliver reliable, simplified processes and a seamless, supported user experience for all those who manage and interact with student-related information, not least of whom are the students themselves! 

The scope of this workstream includes:

  • Undergraduate Admissions
  • Registration
  • Student Financial Management
  • Curriculum Management
  • Student Management
  • Scheduling
  • Transfer Credit
  • Student Financial Support
  • Assessment & Outcomes
  • Progression
  • Graduation
  • Enrolment
  • Advising
  • Program Planning & Management 

Human Resources

The efforts of the HR workstream are to provide workforce and operational insights to enable streamlined decision-making to produce meaningful, high-value work.  This will allow UBC to gain a more complete picture of our workforce and empower faculty and staff through convenient self-service.

The scope of this workstream includes:

  • Core HR Management
  • Compensation
  • Benefits
  • Payroll
  • Talent Acquisition (i.e. Recruitment, Visa/Work Permits)
  • Onboarding / Offboarding
  • Workforce Management
  • Health & Wellness
  • Employee / Faculty Relations Management
  • Workplace Learning
  • Talent Management 

Finance

The goal of the Finance workstream is to provide a consistent user experience with a core solution that supports transactions, reporting, consolidation, planning, and compliance. The new system will enable our staff to manage procurement resources and financial processes effectively and efficiently and to achieve consistency across university-wide operations.

The scope of this workstream includes:

  • Budget Development & Forecasting
  • Capital and Asset Accounting
  • Asset Installation and Maintenance
  • Institutional Accounting
  • Procure to Pay
  • Research / Post-Award Grant Administration
  • Endowment Accounting
  • Project Accounting
  • Revenue Accounting
  • Travel and Expense Management
  • Inventory
  • Work Orders

The Procurement Modernization project is also part of the Integrated Renewal Program. For more information, please visit UBC Finance.